Why connect Ninety and Todoist

Many individuals run on EOS with Ninety to track team commitments from Level 10 Meetings, but manage their personal execution and daily tasks in Todoist. Without integration, you spend time manually copying To-Dos between systems, updating completion status in both places, and keeping your personal task list aligned with team commitments.

Zapier automates the connection between platforms. You can create workflows that ensure team commitments appear in your personal productivity system, keep completion status synchronized, and maintain a single view of all your work without duplicate data entry.

What is Todoist

Todoist is a personal task management application that helps individuals organize, prioritize, and track their work and personal tasks. Unlike team collaboration platforms like Asana or ClickUp, Todoist focuses on individual productivity, making it popular among professionals who want a clean, distraction-free system for managing their daily commitments.

Who should use this integration

This integration works best for individuals who:

• Create To-Dos in Ninety during Level 10 Meetings and manage personal task execution in Todoist.
• Use Todoist as their primary daily task manager and want EOS commitments visible alongside personal work.
• Need team accountability from Ninety synchronized with their personal productivity workflow.
• Prefer Todoist's natural language input, recurring tasks, or priority system for daily execution.

If you manage all work exclusively in Ninety or don't use personal task management tools, this integration adds unnecessary complexity. But if you're already maintaining task lists in both systems, automation eliminates manual duplication.

Video Overview

Common workflows

1. Push new To-Dos to Todoist tasks

• What it does: When you create a To-Do in Ninety, it automatically appears as a task in your Todoist project.
• Why it matters: Commitments made in Level 10 Meetings flow directly into your personal task manager. You see team commitments alongside personal tasks without manual entry or context-switching between systems.
• Best for: Individuals who want their team's To-Dos from Ninety visible in Todoist, where daily task management happens.
• What you'll need: One Zap that creates Todoist tasks when To-Dos are created on your Ninety teams.
• Todoist-specific considerations: You'll map Ninety To-Dos to a specific Todoist project and can optionally set task priority or labels during creation.

2. Create Ninety To-Dos from Todoist tasks

• What it does: When you create or assign yourself a task in Todoist, it creates a corresponding To-Do in Ninety on your team.
• Why it matters: Tasks you capture in your personal productivity system surface in Ninety, where leadership reviews accountability. Your Level 10 Meetings reflect both team-set commitments and personally-initiated work.
• Best for: Individuals who capture tasks throughout the day in Todoist and need them visible during Ninety meetings.
• What you'll need: One Zap with a filter that syncs only tasks from specific Todoist projects (prevents creating To-Dos for personal errands or non-work tasks).
• Todoist-specific considerations: Todoist is typically used for personal tasks beyond work. Use project or label filters to ensure only work-related tasks sync to Ninety.

Prerequisites

Before building Todoist-Ninety workflows, you'll need:

• A Zapier account (free plan works for basic automation; paid plans offer more tasks per month and premium features).
• An active Ninety account with team member/managee permissions or higher that's assigned to one or more teams in the Directory.
• A Todoist account (free or paid) with at least one project for work tasks.

You create your own Zapier connection for your personal To-Dos. These workflows sync your individual commitments, not team-wide tasks.