Ninety's text editor lets you format text and add images and files in the description and notes fields you use every day. You can bold key points, build bulleted lists, add headings, and paste a screenshot straight into an Issue or To-Do with Ctrl+V.

Owners, Admins, Implementers, Managers, and Managees can format text and add images in any field they can edit. Observers can view formatted content but can't edit it. To learn what each role can do, see User Roles and Permissions.

The text editor appears in the description and notes fields across Ninety. Look for the toolbar with B, i, U, and strikethrough at the top of the field:

The Knowledge Portal uses a fuller version of the editor. It's described in the "How the Knowledge Portal editor is different" section.

The text editor keeps the most common formatting tools on the toolbar: Bold, Italic, Underline, and Strikethrough. Select text, then click a tool to apply it. The rest of the tools are grouped in three menus, plus a ⋮ menu on the right. Hover over any icon to see a label that says what it does.

To add a heading, click in the line, open the ¶: menu, click Paragraph Format, and choose Heading 1, Heading 2, Heading 3, or Heading 4. To return the line to regular text, choose Normal.

To copy formatting from one part of your text to another with the Format Painter:

Inline Class, Inline Style, and Paragraph Style offer a few preset looks, such as highlighted text or a bordered paragraph. They're optional, and most teams use the standard tools above.

To remove formatting, select the text, open the A: menu, and click Clear Formatting.

You can add an image to a description or notes field by pasting it or dragging it in. This works for screenshots, charts, and any image file:

Add one image at a time. If you copy several images at once and paste them, only one is added.

To adjust an image after you add it, click it. An alignment dropdown and a delete icon appear on the image. Drag a corner of the image to resize it.

You can add links and upload files directly in a description or notes field.

To link text to a web page:

To upload a file into the field:

The file appears in the text as a link showing its file name. Click the link to see options to open it, edit the link, or remove the link.

Many items, including Rocks, To-Dos, Issues, Headlines, and meeting notes, also have a separate Attachments section below the description. Use the Attachments section to keep files with the item, and use a link in the description when you want the file to appear at a specific point in your text. If a file won't upload in either place, see Fixing an Attachment That Won't Upload.

The text editor keeps the formatting of content you paste from Microsoft Word, Google Docs, and other apps. Headings, lists, bold text, and links come through without a pop-up or extra cleanup. To paste plain text instead, paste it and then select it and click Clear Formatting in the A: menu.

A description or notes field grows as you type, up to about twice its starting height. After that, the field scrolls, so use the scroll bar on its right side to move through longer content.

Item descriptions hold up to 65,536 characters, and the counter above the field shows how many you've used. Formatting, links, and files use some of that space. If you reach the limit, see the "Why did my description stop accepting text?" question in Creating Items with the Universal Create Button.

The Knowledge Portal uses a fuller version of the text editor, built for longer documents. Owners, Admins, Implementers, and Managers can edit Knowledge Portal content in Edit Mode. The main differences are:

For the full Knowledge Portal toolbar and file details, see Creating and Editing Content in the Knowledge Portal and Adding Files and Attachments to the Knowledge Portal.

Issue: I pasted several images, but only one appeared.

Solution:

Issue: The image icon only asks for a web address.

Solution:

Issue: My uploaded file shows as a link instead of a preview.

Solution:

Issue: My description stopped accepting text.

Solution:

Issue: I can't type in the field or the toolbar is grayed out.

Solution:

Can I paste a screenshot into an Issue or To-Do?

Yes. Open the Issue or To-Do, click in its description, and press Ctrl+V (Cmd+V on a Mac). The screenshot appears in the description. You can do the same in Rock, Headline, and meeting note fields.

Can I add headings to a description?

Yes. Click in the line you want to turn into a heading, open the ¶: menu, click Paragraph Format, and choose a heading level from Heading 1 to Heading 4.

Can I add a table to a description?

Yes. Click where you want the table, open the +: menu, and click the table icon. Move your cursor over the grid to choose the number of rows and columns, then click to insert the table.

Can I preview a file without downloading it?

In the Knowledge Portal, yes. PDFs appear as a card with a Fullscreen button, and Word and Excel files appear as a preview on the page. In descriptions and notes, a file appears as a link that you click to open.

Can I @mention someone in a description?

Yes. Type @ and the first few letters of a teammate's first or last name, then select them from the list. They'll get a notification. To learn more, see Stay Updated with Ninety's In-App Notifications and Alerts.

Does typing a dash or "1." start a list?

No. To start a list, open the ¶: menu and click the bulleted list or numbered list icon.